A.  Change of RSO

Notify the agency in writing within 30 days of a change of RSO.  Include documentation of the new RSO’s qualifications for the position.  At a minimum, the RSO must have sufficient training to qualify as an authorized user; additional training and experience in the administration of a radiation protection program is recommended.

B.  Vacating Premises

Notify the bureau in writing no less than 30 days before vacating or relinquishing possession or control of the permanent location of use and storage of radioactive materials.  Have the notification dated and signed by a certified official, and describe the relocation of all radioactive material previously located at the facility.  Documentation of transferred material may be required, and radiation surveys of storage facilities may also be required.

C.  Change of Ownership

A license is only valid for the legal entity to whom it was issued; it may not be transferred, directly or indirectly.  Should a change of ownership or a change in majority of controlling interests occur, immediately notify the bureau in writing, and submit an application for a new license within 30-45 days.  A certifying official representing the original licensee must submit a separate request to terminate the old license upon issuance of the new license replacing it.

D.  Bankruptcy

Immediately notify the bureau in writing following the filing of a voluntary or involuntary petition for bankruptcy under any chapter of Title 11 of the U.S. Code by or against the licensee, a controlling entity, or an affiliate of the licensee.  Identify the bankruptcy court and the date of the petition’s filing in the notification.

E.  License Termination

Immediately notify the agency in writing of a decision to terminate licensed activities.  A “Disposition of Radioactive Materials” form should be used when submitting a termination request.  The notification must be dated and signed by a certifying official, and must describe the disposition of all radioactive material possessed under the license.  Documentation of radioactive material transfers may be required, and radiation surveys of storage facilities may also be required.

Incidents involving radiation sources require different types of notifications.  Reports may be made by phone or fax; names of individuals who have received radiation exposures must be stated in a separate and detachable portion of the report.

A.  Immediate Notifications

Immediately notify the bureau of any event involving a source of radiation that might have caused or threatens to cause the following:  an individual to receive a total dose of 25 rem (25,000 mrem) or more.

Notify the agency as soon as possible, but not later than 4 hours after the discovery of an event, such as a fire or explosion.

B.  24-Hour Notifications

Notify the agency within 24 hours of discovery of an event involving loss of control of a radiation source that might have caused or threatens to cause the following:  an individual to receive in a period of 24 hours a dose greater than 5 rem (5,000 mrem).

Notify the bureau within 24 hours of discovery of:

• • An unplanned contamination event that requires access to the contaminated area to be restricted for more than 24 hours;
  • An event in which equipment is disabled or fails to function as designed when the equipment is required to prevent exposures exceeding regulatory limits or to mitigate the consequences of an accident, the equipment is required to be available and operable when it is disabled or fails to function, and no redundant equipment is available and operable to perform the required safety functions.
  • An event that requires unplanned medical treatment at a medical facility or an individual with radioactive contamination on the individual’s clothing or body; or
  • An unplanned fire or explosion damaging radioactive material or the device, container or equipment containing radioactive material when the damage affects the integrity of the radioactive material or its container.

C.  Information Required for Immediate/24-Hour Notifications

Make reports to the agency of events requiring immediate or 24-hour notification as described above by phone, and if available at the time of notification, include the following information:

• • The caller’s name and call back phone number;
  • A description of the event, including date and time;
  • The exact location of the event;
  • The isotopes, quantities and chemical/physical forms of the radioactive material involved; and
  • Any personnel radiation exposure data available.